Agile working in the office: Practical tips for everyday life – from a company perspective

Pasquale Schifino

In many companies, the word “agile” now hangs like a banner over everyday office life—but what does it actually mean in concrete terms?

And how can agile working really be put into practice in normal office life, rather than just being written on PowerPoint slides?

Agility does not begin with large-scale projects or innovation labs.

It manifests itself in daily collaboration, in meetings, in the distribution of tasks – in short: in everyday office life.

For agile working to function, it does not require trendy furniture or new software alone – but rather a clear attitude, appropriate methods, and the willingness to continually seek feedback and adapt processes.

From a company perspective, it is particularly important to note that agile working only brings real added value if employees are actively involved.

Surveys can be a valuable tool here for creating transparency and continuous learning.

In this article, you will find valuable tips on agile working in the office and how to use surveys to check the effectiveness of the measures.

🎯 The most important summarized:

Agile working in the office means responding flexibly to changes and dynamically adapting work processes in order to be more efficient and productive.

Short, regular meetings and open communication promote the exchange of information and help to identify and solve problems at an early stage.

Employees take on more responsibility for their tasks and organize their work independently, which increases motivation and commitment.

Digital tools for project management and communication, as well as flexible office design (e.g., open spaces, quiet areas), are important prerequisites for agile working in the office.

Use the potential of easyfeedback

Arrange your personal appointment!

Table of contents

1. Tips for agile working in the office

2. Employee surveys: Feedback as a management tool

3. Conclusion

4. More about agile working

Tips for agile working in the office

1. Introduce short daily stand-up meetings

A daily stand-up meeting (max. 15 minutes) helps teams to quickly synchronize:

What was accomplished yesterday?
What is on the agenda for today?
Where are the obstacles?

Advantage from a company perspective:
Early transparency about project progress and better coordination without lengthy meetings.

2. Make tasks visible – with a Kanban board

Whether digital or as a whiteboard in the office, a Kanban board visualizes the workflow (To Do – In Progress – Done).

This allows everyone to see what is being worked on without having to ask.

Tip:
Tools such as Trello, Jira, or a simple wall board with Post-its work equally well.

Advantage for companies:
Teams manage themselves – managers get an overview without micromanagement.

3. Conduct regular retrospectives

Every 2–4 weeks, teams should reflect together:

What went well?
What didn’t go well?
What do we want to improve?

This is not about assigning blame, but about learning together and developing further.

Advantage for the company:
Rapid adaptation of processes instead of long escalation paths.

4. Clearly define roles

Agile working thrives on responsibility rather than control.

Clear roles help:

Who makes which decisions?
Who is the contact person for what?

This promotes self-organization without descending into chaos.

Advantage from a company perspective:
Faster decisions and less dependence on managers in day-to-day business.

5. Enable focus times and flexibility

Agile teams need focus to be productive in short cycles.

At the same time, flexible working hours are an important part of agile culture.

Clear time slots for concentrated work and a good meeting culture (e.g., “no meetings before 10 a.m.”) help with this.

Advantage:
Higher productivity and more satisfied employees.

Employee surveys: Feedback as a management tool

Regular anonymous employee surveys are an effective tool for measuring and improving the effectiveness of agile measures in the office.

They help companies answer the following questions:

Is agile working really being practiced in everyday life?
What works—and what doesn’t?
How high is the level of satisfaction and commitment within the team?

Best practices for surveys:

Keep it short and concise (max. 10 questions)
Communicate results openly
Derive concrete measures
Compare development over time

Advantage from a company perspective:
Agility does not become a one-way street, but a dialogue. Changes are based on real needs – not assumptions.

Learn more about employee surveys with easyfeedback

This way

Conclusion

Agile working in the office starts with small steps that can have a big impact: structured meetings, clear tasks, open communication, and genuine participation.

Companies that give their employees room for personal responsibility and regularly seek feedback – for example, through targeted surveys—create the basis for an agile, more resilient, and more productive working environment.

Agility is not a goal, but a journey.

And this journey begins exactly where many overlook it at first: in everyday office life.

More about agile working

Learn more about employee surveys and employee experience

This way

Start your own survey project now or let us advise you!