Formulating cover letters for an employee survey
Solutions / Employee Survey / Formulating cover letters for an employee survey
The cover letter for your employee survey is the invitation to participate in the survey. You may have already sent a pre-notification to employees so that they were informed around the upcoming employee survey.
If you have already informed your employees in advance, you can shorten the cover letter by this point. The following content should be included in the cover letter for an employee survey:
- Greeting: personal address
- Reason for the survey: brief explanation of the plan and why the feedback is important
- Highlight special features: E.g. if participation is anonymous, then elaborate on this
- Duration: How long will participation take?
Link to the employee survey - Additional information about the provider, if required
- Contact person for queries
- Sender details
Given the apparent abundance of information, don’t fall into the trap of writing too much. The point of the cover letter is to “briefly” pick up the employee once again. Write as little as possible and as much as necessary.
Sample cover letter employee survey
Dear Julia/John,
Today we would like to invite you to take part in our employee survey. The aim of the survey is to find out where we can improve as an employer in order to create a better working atmosphere for you and the entire team.
Participation in the survey is anonymous. No conclusions can be drawn about you as a person.
The survey will take about 15 minutes to complete. Please take part in the survey. Only with your feedback can we gain insight into the processes and allow changes to take place.
[Link]
The survey was created by the HR team. If you have any questions, please contact Maria.
Thank you in advance
Your HR Team
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