Simplify the application process with an online job application form

An online application form is a digital form specially tailored to the company, which is intended to simplify the application process on the part of the employer and the job seeker for an advertised position. 

Using the online application form offered, the interested party can enter all the necessary personal data and information about his or her background, as well as attach documents such as certificates and attestations as a computer-based file. This minimizes the submission of incomplete application documents and allows the applications to be processed in a targeted manner by the HR department.

As with all digital questionnaires, it is important to ensure correct spelling. After all, first impressions count. It also makes sense to keep the form as simple as possible and only ask for data that is really needed. 

It can also be helpful to allow free-text answers, so you receive even more information that may be relevant to the application process. 

In order to receive complete application documents, it is also important to enable the uploading of documents such as cover letters, resumes and certificates. In addition, every applicant is pleased to receive an automated confirmation of receipt that the application has arrived and that your company will get back in touch with them shortly.

That always depends on what information you want to receive from your applicants. 

Basically, you should ask for data such as the full name and contact details such as phone number or e-mail address in every application form. The applicant should also indicate in the form which advertised position they would like to apply for and when their earliest start date is. 

Information such as home address, date of birth, nationality, or highest degree earned may be requested, but this information should already be part of the submitted resume and therefore – in our opinion – does not need to be asked again in the form.

Also, when using an online application form, make sure that applicants can upload all required documents such as cover letter, resume, certificates, etc.   

At the end of the online form, don’t forget to include an active consent for the transmission and storage of applicant data so that you are legally are legally protected.

An online application form offers several advantages for both the applicant and the company. 

On the applicant’s side, a digital application form has the advantage that the application

for an advertised position is significantly simplified. Among other things, the applicant saves time because he or she does not have to print out application documents and submit them in an application folder. This means that the applicant also saves a considerable amount of money due to the lack of printing and postage costs. This is because the required information is requested and typed in directly via the form offered. 

On the part of the company, the online application form offers the advantage that the application documents are submitted in full through the mandatory fields and that processing is thus faster. In addition, the online form enables better comparability of the applicant data, since the same fields are filled in by each applicant.

Online questionnaires have the advantage that they are not only easy and inexpensive to create with the right survey tool, but can also be designed creatively and individually. For example, you can easily design the visual layout of your application form in the colors and fonts of your corporate identity.

Furthermore, you can send applicants an automatic confirmation email after they have filled out and submitted the online form, or redirect them to an external page so that they are informed that the application has been received. 

For example, easyfeedback offers you another advantage for creating an application form: You can send the submitted data automatically to a tool of your choice. For example, you can have the data transferred to your applicant management system via zapier. This saves you time-consuming manual entry of applicant data. Or you can simply forward the received applicant data automatically by e-mail to the head of department responsible for the position.

You can create your own application form with easyfeedback in just a few steps.

To do so, register for free with our easyfeedback survey tool. Start with our 

template or create your own application form with our questionnaire editor. Select the appropriate questions and question types and include an actively clickable consent to store the applicant data. 

In the next step, give the application form an individual design and integrate the form after publication via iframe, as a link or via our website integration where you need it.