Have your employees' travel expenses reimbursed in a simple way

Give your employees an easy and digital way to submit their incurred business travel expenses from anywhere.

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Content and targets of this travel expense report template

Travel, meals, lodging, materials and other expenses can be incurred by employees when they travel for work. In order for employees to be reimbursed by their company for the expenses incurred, many offer the option of submitting a claim for reimbursement via paper-based forms.

The problem with this is the enormous administrative burden for the accounting department and the inconvenient way for the business traveler. This is because the business traveler not only has to print out the paper form and fill it out by hand, but also has to submit it. The accounting department, on the other hand, not only has to process the submitted form and receipts, but must also digitally.

Simplify the travel expense reimbursement process with a simple online form. Give business travelers the option of filling out the reimbursement form digitally from home or on the go and sending it directly to the accounting department.

Not only will you save paper, but you’ll reduce the administrative burden on accounting and speed up the process.

Open example

Content:

• Query employee data
• Query travel data
• Query travel expenses
• Upload of receipts

Targets:

• Simplified submission of incurred travel expenses
• Reduce administrative burden
• Speed up the process of reimbursing travel expenses

Data privacy protection „made in Germany“ (GDPR)

Anonymity functions for open feedback

Almost everything you need to know about travel expense reporting

1. What is a travel expense report?

A travel expense report is a compilation of various expenses incurred by an employee during their business trip.

2. What is considered a business trip?

When the employee does not perform his/her daily or regular weekly work at his/her regular place of work (“first place of work”).

3. Who can create a travel expense report in the company?

Every employee as well as the owner of the company who goes on a business trip can subsequently prepare a statement of his or her travel expenses.

4. Which travel expenses can employees claim?

In the context of business trips, the following types of expenses may be incurred by the traveler:

1. Travel expenses

2. Accommodation costs

3. Catering costs

4. Incidental travel expenses

In order for the employee’s travel expenses to be reimbursed by the employer, it is important to remember to include all necessary receipts.

5. How can I use the online travel expense report form in my company?

It’s simple. Register for easyfeedback for free and select the travel expense report template. You can either use the form directly or adapt it as you need it.

Adapt the form to your corporate identity and place it where you need it, for example on your homepage or intranet. For example, you can place the form link in a button or as a text link, embed the form via iframe, or use our website integration feature. With website integration, you can place the survey as a button, focus layer, pop-up or feedback tab.

Try our template or one of our many other free templates for your purposes.

6. Is the travel expense form with easyfeedback GDPR compliant?

All surveys, forms and quizzes, which are carried out with easyfeedback, are data protection compliant.

Due to our technical features such as data encryption or the ISO27001 certification of our German servers, we offer the maximum security for participation in surveys.

easyfeedback stands for “Data protection made in Germany”!

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