Simplify the registration for your event with the help of an online form

A registration form is a text template that requests information, such as name, telephone number, or e-mail address, about a person participating in an event. A distinction is made between registration forms in paper-based or digital form.

To answer this question, let’s first look at what a typical paper-based registration process looks like:

A paper form is created, printed, and usually distributed by hand, mail, or fax. In some circumstances, registration forms are also completed over the phone or on-site with invitees. After a few days or weeks, the forms are gradually returned completed. The registration forms are then checked for correctness and completeness and the information received is further transmitted.

Online registration forms, by their digital nature alone, have the advantage of saving unnecessary costs for printing and mailing. With the right tool, there can be other advantages over paper-based registration forms:

• Incorrect data entry is reduced through verification
• easy creation and editing of the form
• individual design of your registration form
• reusability of the form
• automated data transfer to your CRM system
• flexible invitation options and integration on the website
• collection and processing of data according to DSGVO
• Work and administration effort remains low

Digital registration forms can be used for all kinds of events, be it conferences, trade fairs, corporate events, seminars, webinars or workshops. But they can also be used, for example, to register for a newsletter or for sweepstakes promotions.

Sure. Below we have compiled some tips for creating and designing an online registration form:

• Create short forms and only ask for necessary data.
• Arrange input fields below each other and not next to each other
• Divide related content into blocks or separate headings
• Automatic validation of the entered data
• Provide feedback during completion (communicate error messages directly)
• Make it attractive and inviting, if possible in your corporate identity
• Link the registration form to your own website

That always depends on what type of event it is and what information you need for registration. Let’s just take the example that you want to host a webinar. Then it makes sense to ask for the name and email address. You can use the email addresses to send your registered participants the invitation to the webinar. 

If the webinar is a commercial event designed for professional participants, you could also ask for the participant’s company and position in addition to the name and email address. This information would help you, for example, to define the target group of your webinar more precisely over time and simplify marketing. 

Similarly, you could ask in the registration form how the attendee found out about your webinar. This will help you strengthen your sales and marketing efforts for your next webinar in a more focused way to generate more attendees.  

You see, the data you want to ask from attendees when they register for your event always depends on what type of event it is. The important thing here is to keep the registration form as short as possible and only ask for what you need. 

Yes, you can. Online registration forms with easyfeedback can be integrated to over 2,000 of the most popular apps such as CRM, marketing, office and other tools via the Zapier web application. In addition to easyfeedback, you also need an account with Zapier. Then, by creating automated workflows in Zapier, you can let data transfer from your form and possible follow-up actions begin.

More information about the possibilities of integrating easyfeedback with other tools can be found here. 

You can customize everything on our sample template as you need it. 

Replace the questions or add new ones, adjust the signup form template layout to match your corporate identity colors and fonts, for example, or have the closing page redirect to an external site of your choice. 

Our sample templates serve as inspiration on the one hand, and on the other hand they show the possibilities of how you can design an online registration form with easyfeedback. 

There are no limits to your creativity.

Yes, they are. Registration forms created with easyfeedback are data protection compliant. Not only do we offer the option of designing registration forms in a GDPR compliant manner, for example with an individual data protection notice and a consent checkbox, but the collection of the required data for your digital registration form is always data protection-compliant with easyfeedback.

Thanks to our technical features such as data encryption or the ISO27001 certification of our German servers, we also offer maximum security for survey participation. 

You can rely on our data protection! 

Would you like to learn more? Click here.