Simplify the planning of company and employee events with a survey

With this survey template, you can ask your employees about their interests and ideas for events and incorporate the majority opinion into your planning through a vote.

“Identifying user needs is at the heart of our business. easyfeedback has been helping us with this task for several years now. We particularly appreciate its intuitive usability and professional support.”

Franziska Becker
Guild Lead User Experience Research

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Jennifer Fischer
Guest & Competitor Insights Analyst

Why plan company and employee events with a survey?

Every event, from Christmas parties to company anniversaries, requires careful organization. But how do you collect targeted feedback and ideas for company parties or employee events?

A simple employee survey offers an effective solution. With easyfeedback, you can directly involve employees and gather their opinions.

Our user-friendly platform makes it quick and easy to create and send surveys.

This allows you to gather ideas and feedback for your events and manage the results centrally—no matter what device the participants use to take part in the survey.

Say goodbye to notes, emails, and messenger messages.

With easyfeedback, you can bring structure to your event planning and save time and effort to prepare customer and employee events stress-free and effectively.

Contents of the template:

Confirmation/Cancellation
Organizational Planning
Number of Participants
Reasons for Cancellations

Objectives of the survey:

Standardized feedback form
Collected results feedback
Quick processing of registrations
Complete participant lists
Planning reliability

Helpful features for the survey:

Dynamic question/answer structure with answer piping
Invitation options: link, email, QR code, and more
Automatic email report after participating in the survey
AI analysis of results, including recommendations for action

Data protection „made in Germany“ (GDPR)

Anonymity function for honest feedback

Frequently asked questions about employee/company events

What is a staff/company event?

An employee/company event is an event organized by a company to promote interaction, engagement, and the well-being of its employees.

These events can take various forms, such as team-building activities, company celebrations, workshops, seminars, company outings, or Christmas parties.

What are the benefits of a staff or company event?

1. Advantage: Strengthening Team Spirit

Promotes collaboration and trust among employees.
Improves communication and mutual understanding.

2. Advantage: Motivation and Engagement

Increases employee satisfaction and motivation.
Promotes a positive working environment and strengthens employees’ connection to the company.

3. Advantage: Networking

Enables employees to build connections across different departments.
Creates opportunities for informal conversations and the exchange of ideas.

4. Advantage: Recognition and Appreciation

Shows employees that their work is valued.
Strengthens the feeling of belonging and appreciation.

5. Advantage: Promoting Creativity and Innovation

Provides a platform for brainstorming and creative problem-solving.
Creates a relaxed environment where new ideas can emerge.

6. Advantage: Stress Reduction

Provides a break from everyday work and helps reduce stress.
Promotes employee well-being.

7. Advantage: Improving Corporate Culture

Strengthens the corporate culture and shared values.
Promotes a positive image of the company both internally and externally.

What are some ideas for employee or company events?

Here are some creative and versatile ideas for employee and company events that are suitable for different occasions and objectives:

1. Idea: Team Building Activities

Escape Rooms: Promote teamwork and problem-solving skills.
Outdoor Adventures: Hiking, climbing, canoeing, or high ropes courses.
Team Challenges: Competitions such as treasure hunts, company Olympics, or sports tournaments.
Cooking Competitions: Teams compete against each other by preparing dishes that are evaluated by a jury.
Workshops: Creative workshops such as painting, pottery, or crafting.

2. Idea: Culture and Education

Museum Visits: Guided tours through museums or exhibitions.
City Tours: Themed tours through the city, such as historical or culinary tours.
Guest Speakers: Presentations by experts from various fields.
Book Club: Reading and discussing books together.

3. Idea: Wellness and Relaxation

Wellness Days: Visits to spas or wellness centers.
Yoga or Meditation Courses: Group exercises for relaxation and stress management.
Workplace Massages: Mobile therapists offering short treatments at the workplace.
Mindfulness Workshops: Techniques to promote mindfulness and mental health.

4. Idea: Celebrations and Parties

Theme Parties: Costume parties with themes such as the 80s, Hollywood, or carnival.
Company Anniversary: Celebrations with speeches, awards, and entertainment programs.
Summer Party: Barbecues, games, and music outdoors.
Christmas Party: Traditional dinner, gifts, and entertainment program.

5. Idea: Community and Charity Activities

Volunteering: Joint engagement with local charitable organizations.
Fundraising Activities: Organizing charity runs, markets, or benefit concerts.
Environmental Activities: Tree planting, litter cleanups, or environmental projects.

6. Idea: Creative and Artistic Events

Art Workshops: Painting, drawing, or creating sculptures.
Music and Dance Workshops: Learning to make music or dance together.
Theater Projects: Improvisation theater or short performances.

7. Idea: Fun and Games

Game Nights: Board games, card games, or video games.
Karaoke Night: Singing together and having fun.
Quiz Night: Team quiz competitions on various topics.

8. Idea: Health and Sports Activities

Company Run: Participation in local running events.
Sports Tournaments: Football, volleyball, or basketball tournaments.
Fitness Classes: Joint participation in fitness classes such as Zumba, Pilates, or CrossFit.

9. Idea: Technology and Innovation

Hackathons: Developing solutions together for specific challenges.
Tech Workshops: Introduction to new technologies or software.
Startup Tours: Visits to innovative startups or technology parks.

10. Idea: Culinary Experiences

Wine or Beer Tastings: Shared tastings with experts.
Food Truck Festival: Various food trucks at the company premises.
Cooking Classes: Cooking and enjoying prepared meals together.

What kinds of team-building activities are there?

Teambuilding events are a great way to strengthen collaboration and the sense of belonging within a team.

Here are some specific ideas for team building activities that you can consider for your company event:

1. Indoor Activities

a. Escape Room

Description: Teams work together to solve puzzles and escape from a room within a set time limit.
Objectives: Promoting teamwork, problem-solving skills, and communication.

b. Cooking Competition

Description: Teams prepare dishes against each other and a jury evaluates the results.
Objectives: Creativity, teamwork, and enjoyment.

c. Creative Workshops

Description: Working together on creative projects such as painting, pottery, or crafts.
Objectives: Encouraging creativity and relaxation.

d. Quiz or Game Night

Description: Teams compete against each other in different quiz rounds or board games.
Objectives: Fun and friendly competition within the team.

2. Outdoor Activities

a. Geocaching or Treasure Hunt

Description: Teams use GPS devices or clues to find hidden treasures.
Objectives: Teamwork, orientation skills, and a sense of adventure.

b. Sports Activities

Description: Organize a sports tournament with activities such as football, volleyball, or mini golf.
Objectives: Team spirit, fitness, and fun.

c. High Ropes Course or Climbing Park

Description: Teams overcome climbing and balancing challenges together.
Objectives: Trust, courage, and teamwork.

d. Outdoor Adventures

Description: Activities such as hiking, kayaking, or archery.
Objectives: Experiencing nature, strengthening team bonds, and improving fitness.

3. Community and Charity Activities

a. Volunteering

Description: Teams work together on projects for local charitable organizations.
Objectives: Social engagement and team spirit.

b. Environmental Projects

Description: Tree planting, litter cleanups, or other environmental initiatives.
Objectives: Sustainability and working toward a shared goal.

4. Educational and Cultural Activities

a. Museum or Exhibition Visits

Description: Guided tours through museums or exhibitions.
Objectives: Education, inspiration, and shared experiences.

b. Workshops and Seminars

Description: Participating together in workshops or seminars on relevant topics.
Objectives: Professional development and shared learning.

Example Agenda for a Team Building Company Event

09:00 – 09:30: Welcome and introduction
09:30 – 10:30: Team building activity 1 (e.g., Escape Room)
10:30 – 11:00: Coffee break
11:00 – 12:00: Team building activity 2 (e.g., Cooking Competition)
12:00 – 13:00: Lunch
13:00 – 14:30: Team building activity 3 (e.g., Outdoor Adventure)
14:30 – 15:00: Break
15:00 – 16:00: Closing session and feedback round
16:00 – 17:00: Networking and informal wrap-up

Tips for Successful Planning

Consider Needs: Choose activities that match the interests and abilities of your team.
Flexibility: Plan alternative activities in case of bad weather (for outdoor activities).
Safety: Ensure that all safety precautions are in place, especially for physically demanding activities.
Feedback: Ask participants for feedback after the event to improve future events.

With these ideas and tips, you can plan a successful team building event for your company that strengthens team spirit and motivates your employees.

How do you plan and organize a staff or company event?

Planning an employee or company event requires careful consideration and organization to ensure that the event is successful and creates a positive experience for employees.

Here is a comprehensive guide to planning an employee/company event:

1. Point: Objectives and Budget

Objectives: Define the purpose of the event (team building, recognition, training, celebration).
Budget: Set a budget that covers all expenses (catering, venue, entertainment, transportation).

2. Point: Participant List

Guest List: Create a list of employees who should be invited.
Invitations: Send invitations in advance and request confirmations from participants.

3. Point: Date and Location

Date: Choose a date that is convenient for most employees.
Location: Select a suitable venue (at the company, external location, or outdoor venue).

4. Point: Program and Activities

Agenda: Create a detailed schedule for the event.
Activities: Plan activities that support the purpose of the event (workshops, games, presentations, or team-building activities).
Speakers/Moderators: Organize external speakers or moderators if required.

5. Point: Catering

Food and Drinks: Arrange catering or other food and beverage options.
Dietary Requirements: Consider special dietary needs, allergies, or preferences of participants.

6. Point: Technology and Equipment

Equipment: Ensure that all necessary technical equipment and materials are available (microphones, projectors, speakers, seating).
Technical Support: Arrange technical support to quickly resolve any issues during the event.

7. Point: Decoration and Atmosphere

Theme: Choose an appropriate theme for the event and design the decoration accordingly.
Atmosphere: Create a welcoming and comfortable environment where all employees feel valued.

8. Point: Entertainment

Entertainment: Organize suitable entertainment such as music, shows, or interactive activities.
Breaks: Schedule enough breaks so participants can relax and network with each other.

9. Point: Communication

Information: Keep employees regularly informed about the schedule, important details, and updates.
Feedback: Collect feedback after the event to improve future events.

10. Point: Logistics and Safety

Transportation: Arrange transportation options for participants if necessary.
Safety: Ensure that all safety measures are in place (emergency exits, first aid, and safety procedures).

11. Point: Follow-up

Follow-up: Send a thank-you message to participants and show appreciation for their attendance.
Evaluation: Analyze feedback and measure the success of the event to identify improvements for future events.

Is there a checklist for planning a corporate event?

1. Before the Event

A. Objectives and Budget

Define the event objectives (e.g., team building, celebration, training)
Set and approve the budget

B. Planning Team

Description: Create an event planning team and assign clear responsibilities.
Objectives: Ensure efficient organization, coordination, and successful execution of the event.

C. Date and Location

Description: Select a suitable date and venue that meet the requirements of the event.
Objectives: Ensure accessibility, convenience, and a suitable environment for all participants.

D. Participants